ClauseryFree bill of sale template, with vehicle option (Word)
A general bill of sale for a car, boat, equipment, furniture or any other item: the buyer and seller, what was sold, the price, full payment or a deposit and balance, ownership, an as-is or warranty choice, and optional vehicle, witness and notary sections.
No sign-up. Your answers stay in your browser. Who it is for: Private sellers and small businesses selling a vehicle, equipment or other property and wanting a signed record of the sale.
Updated · Word (.docx) · Free to use and adapt
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What is in the bill of sale
- Seller, buyer and date of sale
- Description of the item
- Optional vehicle details: year, make, model, colour, VIN and odometer
- Price and how it is paid
- Paid in full, or a deposit and balance due by a date
- Ownership and any disclosed liens
- Sold as is, or with a warranty
- Signatures, optional witness and notary acknowledgment
Read the full template
This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.
BILL OF SALE
Date of sale: [Sale date]
Seller
[Seller name], [Seller address]
Buyer
[Buyer name], [Buyer address]
The item sold
The Seller sells and transfers to the Buyer the following (the "Item"): [Item description]
Vehicle: [Vehicle year] [Vehicle make] [Vehicle model], colour [Vehicle colour], vehicle identification number (VIN) [Vehicle vin], odometer reading [Odometer reading]. To the best of the Seller's knowledge the odometer reading is the actual distance the vehicle has travelled, except that [Odometer note].
Price and payment
The price for the Item is [Sale price], payable by [How paid]. The Seller confirms that it has received the full price.The Buyer paid [Deposit amount] on the date of sale and will pay the balance of [Balance amount] on or before [Balance due date].
Ownership
The Seller confirms that the Seller owns the Item, has the right to sell it, and that it is free of any loan, lien or other claim, except: [Lien details]. Ownership of the Item passes to the Buyer on the date of salewhen the price has been paid in full.
Condition
The Buyer has had the opportunity to inspect the Item and accepts it "as is", with all faults. The Seller gives no warranty about its condition, except as to ownership above.The Seller gives the following warranty about the Item's condition: [Warranty terms]
Seller: ____________________________ [Seller name] Date: ______________
Buyer: ____________________________ [Buyer name] Date: ______________
Witness: ____________________________ [Witness name]
Notary acknowledgment: State/County of ______________. Signed before me on ______________ by the person(s) named above. Notary public: ____________________________ My commission expires: ______________
The questions you answer
Clausery turns the template into a short questionnaire. Optional parts only appear when they apply.
| Question | Type | Asked when |
|---|---|---|
| Sale date | Date | Always |
| Seller name | Short text | Always |
| Seller address | Long text | Always |
| Buyer name | Short text | Always |
| Buyer address | Long text | Always |
| Item description | Long text | Always |
| Is vehicle | Yes / no | Always |
| Vehicle year | Short text | If “Is vehicle” is yes |
| Vehicle make | Short text | If “Is vehicle” is yes |
| Vehicle model | Short text | If “Is vehicle” is yes |
| Vehicle colour | Short text | If “Is vehicle” is yes |
| Vehicle vin | Short text | If “Is vehicle” is yes |
| Odometer reading | Short text | If “Is vehicle” is yes |
| Has odometer discrepancy | Yes / no | If “Is vehicle” is yes |
| Odometer note | Short text | If “Is vehicle” is yes and “Has odometer discrepancy” is yes |
| Sale price | Money | Always |
| How paid | Short text | Always |
| Is paid in full | Yes / no | Always |
| Deposit amount | Money | If “Is paid in full” is no |
| Balance amount | Money | If “Is paid in full” is no |
| Balance due date | Date | If “Is paid in full” is no |
| Has disclosed liens | Yes / no | Always |
| Lien details | Long text | If “Has disclosed liens” is yes |
| Is as is | Yes / no | Always |
| Warranty terms | Long text | If “Is as is” is no |
| Has witness | Yes / no | Always |
| Witness name | Short text | If “Has witness” is yes |
| Needs notary | Yes / no | Always |
How to use it
Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
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Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.
Questions
Does a bill of sale transfer a car's title?
No. It is a record of the sale. To transfer a vehicle you usually also sign over the title or registration document and follow your motor vehicle agency's process, which may have its own form and an odometer disclosure.
Does a bill of sale need to be notarized?
Usually not, but some states and agencies require it for vehicles or boats. The notary section is optional; check the rules where the item is registered.
Is it really free?
Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.
Is my information uploaded anywhere?
No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.
Is this legal advice?
No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.
Clauses in this template, explained
Guide: How to write a bill of sale, with a free template
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This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.