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Editable invoice template

Reviewed by Clausery editors · · 3 min read

An invoice you can actually edit — fill it in online to get totals, tax and discount calculated, then download an editable Word file or print to PDF. Adjust wording, move columns, add your logo and send.

Make an editable invoice → Download Word

No sign-up. Editable Word (.docx) or print to PDF. Your answers stay in your browser. Updated .

A blank PDF that cannot be edited is useless when you need to change wording, add a note for the client, or move a column. Every invoice on this site is fully editable: fill it in online, download as Word to tweak further, or print directly to PDF.

Your business details save in your browser for the next invoice; nothing is uploaded. Line totals, subtotal, tax, discount and any balance after part payment calculate as you type, so the numbers are right before you send.

What to include#

  • Fill in online. Answer simple questions for your details, the client, items and payment terms.
  • Editable Word download. Download a .docx file you can open in Word, Google Docs or LibreOffice and edit freely.
  • Totals auto-calculate. Line amounts, subtotal, one tax rate (VAT/GST/sales tax), discount and balance due add up as you type.
  • Add your logo. Upload a logo before download and it appears in the header.
  • Print-ready PDF. Print directly to PDF from your browser for a copy you cannot accidentally alter.

How to fill it in#

  1. Step 1: Start the invoice

    Open the editable template — your business details are pre-filled if you have used Clausery before.

  2. Step 2: Add client and invoice numbers

    Enter a unique invoice number, today's date, the due date and the client's details.

  3. Step 3: List your items

    Add each line item with description, quantity and rate. The invoice calculates the line total and running balance.

  4. Step 4: Check totals and tax

    Turn on tax and enter your rate; review subtotal, tax, discount and total.

  5. Step 5: Download and edit

    Download the Word file, edit wording or layout if needed, save a PDF copy, and email it to your client.

Invoice template guide

The full list of what to include, how to number and date an invoice, and step-by-step how-to.

Blank invoice template

Empty starting point with no pre-filled values.

Simple invoice template

One-page layout for small jobs.

Printable invoice

Optimised for clean printing on A4/Letter.

Invoice PDF download

Download as PDF directly.

How to write an invoice

Required-fields checklist.

Questions

Can I edit the Word file?

Yes — the downloaded .docx is a normal Word document. You can change wording, add paragraphs, move columns or add extra fields.

Can I save and re-edit later?

Yes — save drafts in your browser (IndexedDB) and resume later, or re-open the Word file you downloaded.

Can I add my own terms?

Yes. Add a "Notes / terms" block in the Word file or type extra wording into the notes field when filling it in online.

Do my clients need Word?

No — email them the PDF version. Only you need Word if you want to edit the layout.

Does it add up VAT/GST?

Yes. Turn on tax and enter your rate (e.g. 20% UK VAT, 10% AU GST, 13% ON HST) and the invoice calculates it for you.

Browse all invoice templates →

These are general templates, not legal or tax advice. Have anything unusual reviewed for your jurisdiction.

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