VAT invoice template (UK)

A VAT invoice is what lets your VAT-registered customers reclaim the VAT you charge, so HMRC sets out what it must show. This template opens set up for UK VAT: your VAT registration number on the invoice, VAT at 20% worked out on the subtotal, and amounts in pounds.

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Fill it in online and download an editable Word file. Your next invoice starts with your business details, the next number and today's date.

No sign-up. Your answers stay in your browser. Updated 8 October 2026

UK at a glance

Standard rate	20% (reduced rate 5%, zero rate 0%)
Registration threshold	Taxable turnover over £90,000 in any rolling 12 months
When to issue	Within 30 days of the time of supply
Simplified invoice	Allowed when the total including VAT is £250 or less

What the invoice must show

A unique invoice number that follows on from the last one.
The time of supply (tax point), and the date of issue if it is different.
Your name, address and VAT registration number.
Your customer's name and address.
A description of the goods or services.
For each item: the quantity, the unit price, the VAT rate and the amount excluding VAT.
The total excluding VAT, the rate of any cash discount, and the total VAT in sterling.

More detail: What a VAT invoice must include (UK): full and simplified invoices.

How this template is set up

VAT at 20%, worked out on the subtotal after any discount.
Your VAT registration number in your business details.
An optional date of supply, for when the tax point differs from the invoice date.
Amounts in pounds sterling (GBP).

The template applies one VAT rate to the whole invoice. If you sell at more than one rate, issue separate invoices or note each line's rate in its description.

Not registered? If you are not registered for VAT, do not charge VAT or show a VAT number. Untick the tax option and the invoice is a normal invoice.

Example

Example prices for illustration only. You enter your own lines and prices; the VAT and totals are worked out.
Description	Qty	Unit price	Amount
Bookkeeping (hours)	12	£45.00	£540.00
Year-end accounts	1	£650.00	£650.00
Software subscription (months)	3	£25.00	£75.00
Subtotal			£1,265.00
VAT at 20%			£253.00
Total			£1,518.00

Questions

Do I need to issue a VAT invoice to every customer?

You must issue one to VAT-registered business customers for standard-rated and reduced-rated sales. Consumers cannot reclaim VAT, so they only need one if they ask.

Can I invoice in euros or dollars?

Yes, but the total VAT must also be shown in sterling, so your customer can put it on their VAT return.

How do I correct a VAT invoice I have sent?

Do not edit it. Issue a credit note that cancels it, or the wrong part, and then a new invoice with a new number.

Credit note template, to correct or cancel an invoice you have sent.
Price quote template, for agreeing the price before the work.
Invoice templates by trade, which start with the lines your trade usually bills.

Invoice templates for other countries

Sources, checked October 2026: HMRC: Record keeping for VAT (VAT Notice 700/21), VAT invoices; GOV.UK: VAT registration thresholds. General information, not tax advice; rates and thresholds change, so check the tax authority or an accountant for your situation.