Free meeting minutes template (Word)

Minutes for a board, committee, team or club meeting: the date, time and place, the chair and minute taker, who attended and who sent apologies, quorum, approval of the last minutes, a summary and decision for each agenda item, action items with owners and due dates, and the next meeting.

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No sign-up. Your answers stay in your browser. Who it is for: Company secretaries, board and committee members, nonprofit and club officers, and team leads who need a record of decisions and follow-ups.

Updated 6 October 2026 · Word (.docx) · Free to use and adapt

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What is in the meeting minutes

Organization, meeting title, date, time and place
Chair and minute taker
Attendees, with optional roles
Optional apologies and quorum
Optional approval of the previous minutes
Each agenda item: discussion and decision
Action items: task, owner and due date
Optional next meeting date, and the chair's signature

First page of the free meeting minutes template for Word

Read the full template

This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.

MINUTES OF MEETING

[Organization name]

Meeting: [Meeting title]

Date: [Meeting date], from [Start time] to [End time]

Location: [Meeting location]

Chair: [Chair name]. Minutes taken by: [Secretary name].

Present

Repeated for each attendee

[Attendee name], [Attendee role]

Apologies: [Apologies list].

A quorum was present.

The minutes of the previous meeting, held on [Previous meeting date], were approved as a correct record.

Discussion and decisions

Repeated for each agenda item

[Agenda topic]

[Discussion summary]

Decision: [Decision]

Action items

Repeated for each action item

[Action task]: [Action owner], by [Action due date]

The next meeting will be held on [Next meeting date].

The meeting closed at [End time].

Chair: ____________________________ Date: ______________

Minutes approved as a correct record.

The questions you answer

Clausery turns the template into a short questionnaire. Optional parts only appear when they apply.

Question	Type	Asked when
Organization name	Short text	Always
Meeting title	Short text	Always
Meeting date	Date	Always
Start time	Short text	Always
End time	Short text	Always
Meeting location	Short text	Always
Chair name	Short text	Always
Secretary name	Short text	Always
Attendees For each item: Attendee name, Has attendee role, Attendee role	Repeating group	Always
Has apologies	Yes / no	Always
Apologies list	Short text	If “Has apologies” is yes
Quorum present	Yes / no	Always
Has previous minutes	Yes / no	Always
Previous meeting date	Date	If “Has previous minutes” is yes
Agenda items For each item: Agenda topic, Discussion summary, Decision	Repeating group	Always
Action items For each item: Action task, Action owner, Action due date	Repeating group	Always
Has next meeting	Yes / no	Always
Next meeting date	Date	If “Has next meeting” is yes

How to use it

Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
Get a finished Word file with your formatting intact, or print it to PDF.

Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.

Questions

What should meeting minutes include?

The date, time and place, who attended, each item discussed and what was decided, the actions agreed with who will do them and by when, and when the meeting ended. Minutes record decisions, not every word said.

Are minutes legally required?

Often. Companies generally must keep minutes of board and shareholder meetings, and many nonprofits and clubs must keep them under their bylaws or constitution. Even where they are optional, they are the record of what was agreed.

Who approves the minutes?

Usually the same group at its next meeting, which agrees them as a correct record; the chair then signs them. Corrections are made before they are approved.

Is it really free?

Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.

Is my information uploaded anywhere?

No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.

Is this legal advice?

No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.

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This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.