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Free rent increase letter template (Word)

Reviewed by Clausery editors · · 3 min read

A formal written notice to a tenant that the monthly rent will increase, stating the new amount, effective date, and required response/acceptance.

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A rent increase letter formally notifies a tenant that their rent is going up, typically at lease renewal or on a month-to-month tenancy. It states the new amount, effective date, and how to accept (by signing or continuing to pay) or decline (by giving notice to vacate).

Rent increases are heavily regulated. Most jurisdictions require 30-90 days written notice before the increase takes effect, and rent-controlled areas cap how much you can raise and when. Check local rules before sending.

What to include#

  • Tenant and property. Tenant name, unit and property address, current rent amount.
  • New rent. New monthly rent amount and the effective date.
  • Notice period. How many days notice is given (matching local law — often 30, 60 or 90 days).
  • Reason or context (if required). Some jurisdictions require a stated reason or CPI justification; most do not.
  • Response. How to accept (sign and return, or simply pay the new amount) and what happens if they decline (move-out by a set date).

How to fill it in#

  1. Step 1: Check local rules

    Confirm allowable increase amount and required notice period — rent control applies in many cities.

  2. Step 2: Set the effective date

    Make sure the date is at least the full notice period out and, for fixed leases, tied to renewal.

  3. Step 3: Draft the letter

    State the current and new rent, effective date, and response deadline.

  4. Step 4: Deliver per law

    Send via the method required (certified mail, hand delivery, posting) and keep proof of service.

  5. Step 5: Process the response

    If tenant signs, keep the signed copy; if they decline, plan for their move-out or follow non-renewal procedures.

Lease renewal letter

Often sent together when renewing a fixed-term lease.

Late rent notice

If the tenant pays the old amount after increase, a pay-or-quit notice may be needed.

Notice to vacate

If the tenant does not accept the new rent, end the tenancy.

Residential lease agreement

Update the lease to reflect new rent.

Free landlord forms

Full landlord/tenant template set.

Questions

How much can I raise rent?

In non-rent-controlled areas, generally any amount with proper notice; rent-controlled areas cap annual increases (e.g. CPI + a fixed percentage).

How much notice is required?

Typically 30 days for increases under 10% and 60 days for increases over 10% in many US states; check your local law.

Can I raise rent in the middle of a lease?

Usually no — fixed-term locks rent for the term unless the lease allows an increase with notice.

Can the tenant refuse?

Yes — they can give notice to vacate instead of paying the new rent.

Email enough?

Most jurisdictions require written notice via certified mail or hand delivery for rent increases; email may not count.

Browse all free templates →

These are general templates, not legal or tax advice. Have anything unusual reviewed for your jurisdiction.

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