Skip to content
Welcome back Continue →

Free rent payment plan agreement template (Word)

Reviewed by Clausery editors · · 3 min read

A written plan between landlord and tenant setting out how overdue rent will be paid back in instalments, while current rent continues to be paid on time.

Build your rent payment plan → Download Word

No sign-up. Editable Word (.docx) or print to PDF. Your answers stay in your browser. Updated .

A rent payment plan agreement (or back-rent repayment plan) is used when a tenant has fallen behind and the landlord agrees to accept payment in instalments instead of proceeding straight to eviction. It states how much is owed, instalment amounts, due dates, and what happens if the tenant misses a payment.

If local eviction moratoriums or rental-assistance programs apply, follow their documentation requirements. A signed plan protects both sides by putting the agreement in writing.

What to include#

  • Parties and property. Landlord, tenant, property address and unit.
  • Arrears amount. Total past-due rent and any late fees/charges being rolled into the plan, as of the plan date.
  • Instalment schedule. Amount of each instalment, due dates (often weekly or bi-weekly on top of ongoing rent), total instalments, and final payoff date.
  • Current rent. Statement that normal monthly rent is still due on the regular due date in addition to instalments.
  • Default terms. What happens if an instalment is missed (reinstatement of the original debt, possible eviction filing) and any waiver of late fees.

How to fill it in#

  1. Step 1: Confirm the arrears total

    Look at your ledger and agree with the tenant on the exact amount owed before drafting.

  2. Step 2: Set realistic instalments

    Match the plan to what the tenant can actually pay; a plan they cannot meet just delays eviction.

  3. Step 3: Include ongoing rent

    Make it explicit that current rent plus instalment is due each period.

  4. Step 4: Sign and date

    Both parties sign; the landlord keeps the original, tenant gets a copy.

  5. Step 5: Track payments

    Log each instalment against the plan and issue receipts; if the tenant defaults, follow the written default procedure.

Late rent notice

Pay-or-quit notice usually sent before a plan is agreed.

Lease termination agreement

Alternative if the tenant cannot catch up and wants to move out.

Eviction notice

Next step if the plan is broken.

Promissory note

For larger personal debts with a formal repayment structure.

Free landlord forms

Full landlord/tenant template set.

Questions

Does a payment plan stop eviction?

Only if the landlord agrees and the tenant complies; pending court cases may still need to be put on hold by agreement.

Can I evict if they miss an instalment?

Usually yes per the default clause; make sure the language is clear and complies with local law.

Should I waive late fees?

Waiving or reducing late fees in exchange for prompt payment is common and helps tenants catch up.

Do I have to offer a plan?

No in most places — you can proceed with eviction per normal procedure — but some jurisdictions/relief programs require it.

Is a verbal plan enough?

No — put it in writing so the terms (especially default and waiver of eviction) are enforceable.

Browse all templates →

These are general templates, not legal or tax advice. Have anything unusual reviewed for your jurisdiction.

Continue drafting Top