Free resignation letter template (Word)

A professional resignation letter with your last working day, notice period, an optional reason, an offer to help with the handover and an optional thank-you.

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No sign-up. Your answers stay in your browser. Who it is for: Anyone leaving a job who wants to resign on good terms.

Updated 6 October 2026 · Word (.docx) · Free to use and adapt

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What is in the resignation letter

Formal notice of resignation
Last working day and notice period
Optional reason
Optional handover offer
Optional thanks
Signature

First page of the free resignation letter template for Word

Read the full template

This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.

LETTER OF RESIGNATION

[Letter date]

Dear [Manager name],

Please accept this letter as formal notice of my resignation from my position as [Job title] at [Company name]. My last working day will be [Last day], in line with my notice period of [Notice period].

I have decided to [Resignation reason].

I will do everything I can to ensure a smooth handover, including [Handover plan].

Thank you for the opportunities I have had during my time here. I have particularly valued [Appreciation].

Yours sincerely,

[Employee name]

The questions you answer

Clausery turns the template into a short questionnaire. Optional parts only appear when they apply.

Question	Type	Asked when
Letter date	Date	Always
Manager name	Short text	Always
Job title	Short text	Always
Company name	Short text	Always
Last day	Date	Always
Standard notice	Yes / no	Always
Notice period	Short text	If “Standard notice” is yes
Has reason	Yes / no	Always
Resignation reason	Long text	If “Has reason” is yes
Offer handover	Yes / no	Always
Handover plan	Long text	If “Offer handover” is yes
Thank	Yes / no	Always
Appreciation	Long text	If “Thank” is yes
Employee name	Short text	Always

How to use it

Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
Get a finished Word file with your formatting intact, or print it to PDF.

Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.

Questions

Do I have to give a reason?

No. The reason is optional and many people leave it out.

How much notice should I give?

Check your contract; two to four weeks is common, and longer for senior roles.

Is it really free?

Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.

Is my information uploaded anywhere?

No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.

Is this legal advice?

No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.

Guide: How to write a two weeks notice letter (free template)

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This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.