ClauseryResignation letter
A short professional letter telling your employer you are leaving, stating your last day, thanking them and offering a smooth handover.
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A resignation letter triggers your notice period and starts the handover. Keep it factual and polite regardless of why you are leaving.
Send by email after telling your manager verbally. Keep a copy.
What to include#
- Clear statement. You are resigning from your role.
- Last day. Proposed last day aligned with notice period.
- Thank you. Short sentence thanking them.
- Handover. Commit to wrapping up work and training a replacement.
- Positive closing. Professional sign-off; no grievances.
How to fill it in#
Step 1: Tell manager first
Speak in person or on call before emailing.
Step 2: State last day
Check your contract notice period.
Step 3: Keep short
One paragraph; no complaints.
Step 4: Offer handover
Commit to finishing tasks and documenting work.
Step 5: Send and save
Email manager and HR; keep a copy.
Related templates and guides
Questions
Required two weeks?
US professional norm, not legal requirement.
Walked out same day?
They can end employment immediately; be ready.
Say why leaving?
No — "a new opportunity" is enough.
Email resignation?
Yes, after a verbal heads-up.
Accept counter-offer?
They rarely fix the underlying reasons.
These are general templates, not legal or tax advice. Have anything unusual reviewed for your jurisdiction.