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Cash receipt template

Reviewed by Clausery editors · · 3 min read

Issue a clear receipt when someone pays you in cash. A cash receipt records who paid, how much, what for and on what date, so both sides have proof of payment. Download it as a printable PDF or editable Word file.

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Cash is hard to trace, so a written receipt matters for both payer and payee. A typical cash receipt names the payer and payee, the amount in numbers and words, what the payment was for and the date. Both sides keep a signed copy.

Use this template for cash sales, cash rent, small loans repaid in cash, or any other cash payment where you want a paper record. It includes an amount-in-words line so the amount cannot be altered easily.

What to include#

  • Who paid and who received. Full name (and business name if applicable) of both the payer and the payee.
  • Amount. Numeric amount and the amount written in words, to reduce the risk of later alteration.
  • What it was for. For example "Cleaning services, 12 October" or "Monthly rent, October 2026".
  • Date and method. Date paid and a clear "cash" marker, optionally with the exact cash breakdown.
  • Signature. The recipient signs. Two copies - one for the payer, one for the payee.

How to fill it in#

  1. Step 1: Open the receipt template

    Start from the cash receipt below - it pre-ticks cash as the payment method.

  2. Step 2: Add payer and payee details

    Name of the person or business handing over the cash, and the recipient's details.

  3. Step 3: Write the amount twice

    Enter the numeric amount and write it out in words (for example, "Two hundred and fifty dollars only").

  4. Step 4: Describe what it is for

    Short description so either side can match the receipt to the sale or obligation.

  5. Step 5: Sign and give a copy

    The recipient signs and gives one copy to the payer, keeping one for their records.

Payment receipt template

Receipt for card, cheque, bank transfer or digital payments.

Rent receipt template

For rent payments - often required for tax purposes.

Bill of sale

For selling a car, boat or other personal property.

Promissory note

For a personal loan with repayment terms.

Amount in words converter

Convert figures to words automatically.

Questions

Is a handwritten cash receipt valid?

Yes. A signed, dated note saying who paid whom, how much and what for is a valid proof of payment. This template just gives you a clean printed version.

Do I need a cash receipt for tax?

Cash income is still income and must be recorded. A cash receipt helps you evidence income or expenses to a tax authority if asked.

Should I keep the carbon copy?

Sign two copies and give one to the payer. Keep your own copy with your records - it is the paper trail if anyone later disputes the payment.

How do I write the amount in words?

Write the full amount in the currency of the payment, ending with "only" to prevent additions. The amount-in-words converter can do this for you.

Can I use it for rent received in cash?

Yes. For rent specifically, use the rent receipt template which already includes the rental period and property fields.

Browse all free templates →

These are general templates, not legal or tax advice. Have anything unusual reviewed for your jurisdiction.

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