ClauseryFree receipt template for Microsoft Word (payment receipt)
A receipt for a payment you received: a receipt number and date, who paid, the amount in figures and optionally in words, what the payment was for and its invoice number, how it was paid, and whether it was paid in full or leaves a balance.
Does the maths for you: fill it in online and the amount in words is calculated as you type.
No sign-up. Your answers stay in your browser. Who it is for: Small businesses, freelancers, tutors, sellers and clubs who take payments by cash, check or transfer and need to give the payer proof.
Updated · Word (.docx) · Free to use and adapt
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What is in the payment receipt
- Receipt number and date
- Who paid
- Amount received, with an optional amount in words
- What the payment was for, and its invoice number
- How it was paid, and an optional reference
- Paid in full, or the balance still due and when
- Optional notes and signature
Read the full template
This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.
PAYMENT RECEIPT
[Business name]
[Business address]
Receipt number: [Receipt number]
Date received: [Date received]
Received from: [Received from]
Amount received: [Amount received] ([Amount in words])
For: [What the payment was for] (invoice [Invoice number])
Paid by: [Paid by], reference [Transaction reference]
This is a partial payment. Balance still due: [Balance still due], due by [Balance due date].Paid in full. Thank you.
Notes: [Receipt notes]
Received by: ____________________________
[Received by (your name)], for [Business name]
The questions you answer
Clausery turns the template into a short questionnaire. Optional parts only appear when they apply, and anything marked Calculated for you is worked out from your other answers.
| Question | Type | Asked when |
|---|---|---|
| Business name | Short text | Always |
| Business address | Long text | Always |
| Received by (your name) | Short text | Always |
| Receipt number | Short text | Always |
| Date received | Date | Always |
| Received from | Short text | Always |
| Amount received | Money | Always |
| Also write the amount in words | Yes / no | Always |
| Amount in words | Calculated for you | If “Also write the amount in words” is yes |
| What the payment was for | Long text | Always |
| It pays an invoice | Yes / no | Always |
| Invoice number | Short text | If “It pays an invoice” is yes |
| Paid by | Short text | Always |
| Show a transaction reference | Yes / no | Always |
| Transaction reference | Short text | If “Show a transaction reference” is yes |
| This is a partial payment | Yes / no | Always |
| Balance still due | Money | If “This is a partial payment” is yes |
| Balance due date | Date | If “This is a partial payment” is yes |
| Add a note | Yes / no | Always |
| Receipt notes | Long text | If “Add a note” is yes |
How to use it
Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
Get a finished Word file with your formatting intact, or print it to PDF.
Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.
Questions
What should a payment receipt include?
The date, a receipt number, who paid, the amount, what it was for, how it was paid and who received it. For a part payment, add the balance still owed and when it is due.
Is a receipt the same as an invoice?
No. An invoice asks for payment; a receipt confirms that payment was received. Many businesses send an invoice first and a receipt once it is paid.
Why write the amount in words?
An amount written in words as well as figures is harder to alter and settles any doubt if the figures are unclear. The free amount in words converter writes it for you.
Is it really free?
Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.
Is my information uploaded anywhere?
No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.
Is this legal advice?
No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.
Guide: How to write an invoice: what to include and how to number it
Free tool: Amount in words converter: write the amount received in words
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This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.