ClauseryFree rent receipt template (Word)
A receipt for rent received: a receipt number and date, the tenant and property, the amount, the rental period it covers, any late fee or other charges, how it was paid, and the balance still due after a partial payment.
No sign-up. Your answers stay in your browser. Who it is for: Landlords and property managers who are paid in cash, by check or by transfer and want a record for every payment, and tenants who need proof of rent paid.
Updated · Word (.docx) · Free to use and adapt
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What is in the rent receipt
- Receipt number and date
- Tenant and property
- Amount received, full or partial
- Rental period covered
- Optional late fee and other charges
- How it was paid
- Balance still due and its due date
- Optional notes, manager and contact details
Read the full template
This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.
RENT RECEIPT
Receipt number: [Receipt number]
Date: [Receipt date]
Received from: [Tenant's name]
Property: [Rental property address]
Amount received: [Amount received], a partial payment
For: rent for the period [Rent period from] to [Rent period to], including a late fee of [Late fee amount], and [Other charges]
Paid by: [Paid by]
Balance still due for this period: [Balance still due], due by [Balance due date]. Accepting this partial payment does not waive the landlord's right to the balance.Rent for this period is paid in full.
Notes: [Receipt notes]
Received by: ____________________________
[Landlord or manager's name] for [Owner's name]
[Landlord phone] · [Landlord email]
The questions you answer
Clausery turns the template into a short questionnaire. Optional parts only appear when they apply.
| Question | Type | Asked when |
|---|---|---|
| Receipt number | Short text | Always |
| Receipt date | Date | Always |
| Tenant's name | Short text | Always |
| Rental property address | Long text | Always |
| Amount received | Money | Always |
| Rent period from | Date | Always |
| Rent period to | Date | Always |
| Paid by | Short text | Always |
| The payment includes a late fee | Yes / no | Always |
| Late fee amount | Money | If “The payment includes a late fee” is yes |
| The payment includes other charges | Yes / no | Always |
| Other charges | Long text | If “The payment includes other charges” is yes |
| This is a partial payment | Yes / no | Always |
| Balance still due | Money | If “This is a partial payment” is yes |
| Balance due date | Date | If “This is a partial payment” is yes |
| Add a note | Yes / no | Always |
| Receipt notes | Long text | If “Add a note” is yes |
| Landlord or manager's name | Short text | Always |
| You are a manager signing for the owner | Yes / no | Always |
| Owner's name | Short text | If “You are a manager signing for the owner” is yes |
| Show your phone and email | Yes / no | Always |
| Landlord phone | Phone | If “Show your phone and email” is yes |
| Landlord email | If “Show your phone and email” is yes |
How to use it
Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
Get a finished Word file with your formatting intact, or print it to PDF.
Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.
Questions
Does a landlord have to give a rent receipt?
In some states, yes. New York, for example, requires a written receipt for rent paid in cash or any way other than a personal check, and in many places a tenant can ask for one. A receipt for every payment is good practice anyway.
What should a rent receipt include?
The date, the amount, who paid, the property, the period the rent covers, how it was paid, who received it, and any balance still owed.
Does accepting partial rent affect an eviction?
In some states, accepting partial rent can affect an eviction that has already started. The receipt records that the balance is still owed, but check the rules before accepting a partial payment during an eviction.
Is it really free?
Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.
Is my information uploaded anywhere?
No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.
Is this legal advice?
No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.
Free tool: Amount in words converter: write the amount received in words
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This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.