Free job description template (Word)

A job description for a job posting or an internal role: the title, team, location and employment type, who the role reports to, an optional pay range, a short summary, lists of responsibilities, requirements and nice-to-have skills, benefits, how to apply and an optional equal opportunity statement.

Fill it in now, free Download the Word template

No sign-up. Your answers stay in your browser. Who it is for: Hiring managers, recruiters and small business owners writing a job ad or documenting a role.

Updated 6 October 2026 · Word (.docx) · Free to use and adapt

Need more than one? Download all 87 templates as one .zip file.

What is in the job description

Job title, company, department and location
Employment type and reporting line
Optional pay range
Role summary
Responsibilities list
Requirements and optional nice-to-have skills
Benefits list
How to apply and optional EEO statement

First page of the free job description template for Word

Read the full template

This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.

[Job title]

[Company name] · [Department] · [Work location]

Employment type: [Employment type]. Reports to: [Reports to]. Pay range: [Pay range].

About the role

[Role summary]

What you will do

Repeated for each responsibility

[Responsibility]

What you need

Repeated for each requirement

[Requirement]

Nice to have:

Repeated for each preferred skill

[Preferred skill]

What we offer

Repeated for each benefit

[Benefit]

How to apply

[How to apply]

[Company name] is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other characteristic protected by law, and we provide reasonable accommodations on request.

The questions you answer

Clausery turns the template into a short questionnaire. Optional parts only appear when they apply.

Question	Type	Asked when
Job title	Short text	Always
Company name	Short text	Always
Department	Short text	Always
Work location	Short text	Always
Employment type	Short text	Always
Reports to	Short text	Always
Show pay range	Yes / no	Always
Pay range	Short text	If “Show pay range” is yes
Role summary	Long text	Always
Responsibilities For each item: Responsibility	Repeating group	Always
Requirements For each item: Requirement	Repeating group	Always
Has preferred skills	Yes / no	Always
Preferred skills For each item: Preferred skill	Repeating group	Always
Benefits For each item: Benefit	Repeating group	Always
How to apply	Short text	Always
Include eeo statement	Yes / no	Always

How to use it

Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
Get a finished Word file with your formatting intact, or print it to PDF.

Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.

Questions

What should a job description include?

The title, where and how the person will work, who they report to, a short summary of the role, the main responsibilities, the requirements, the pay range where you can share it, the benefits and how to apply.

Do I have to include the pay range?

In a growing number of places, yes. Several US states and cities, including California, Colorado, Washington, New York and Illinois, require pay ranges in job postings for many employers.

How long should a job description be?

Long enough to answer a candidate's first questions and short enough to read on a phone: usually 5 to 8 responsibilities and requirements each. Separate must-haves from nice-to-haves so good candidates are not put off.

Is it really free?

Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.

Is my information uploaded anywhere?

No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.

Is this legal advice?

No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.

Guide: How to write a job description that attracts the right people

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This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.