ClauseryFree job offer letter template (Word)
A job offer letter with remote or office variants, salary, optional bonus and equity, a benefits list and offer conditions.
No sign-up. Your answers stay in your browser. Who it is for: HR teams, recruiters and founders hiring without an HR system.
Updated · Word (.docx) · Free to use and adapt
Need more than one? Download all 87 templates as one .zip file.
What is in the offer letter
- Role, manager and location (remote or office)
- Start date
- Base salary
- Optional bonus target
- Optional equity grant with vesting
- Benefits list and paid time off
- Conditions such as a background check
- Acceptance block
Read the full template
This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.
OFFER OF EMPLOYMENT
[Offer date]
Dear [Candidate first name],
We are delighted to offer you the position of [Job title] at [Company name] (the "Company"), reporting to [Manager name], [Manager title]. This is a remote position.You will be based at our [Office location] office.
Start date
Your anticipated start date is [Start date], subject to the conditions below.
Compensation
Your [Pay basis] salary will be [Salary], paid in accordance with the Company's standard payroll schedule and subject to applicable withholdings.
You will be eligible for a discretionary annual bonus with a target of [Bonus target] of your base salary, based on Company and individual performance.
Subject to approval by the board of directors, you will be granted [Equity amount] under the Company's equity incentive plan, vesting over [Vesting years] years with a one-year cliff.
Benefits
You will be eligible for the following benefits, subject to the terms of each plan:
Repeated for each benefit
- [Item]
You will accrue [Pto days] days of paid time off per year.
Conditions
This offer is contingent on satisfactory completion of a background check and proof of your eligibility to work in [Work country]. Employment is [Employment terms].
Please confirm your acceptance by signing below and returning this letter by [Response deadline].
We look forward to working with you.
Sincerely,
[Signatory name]
[Signatory title], [Company name]
ACCEPTED:
____________________________
[Candidate full name]
Date: ______________
The questions you answer
Clausery turns the template into a short questionnaire. Optional parts only appear when they apply.
| Question | Type | Asked when |
|---|---|---|
| Offer date | Date | Always |
| Candidate first name | Short text | Always |
| Job title | Short text | Always |
| Company name | Short text | Always |
| Manager name | Short text | Always |
| Manager title | Short text | Always |
| Is remote | Yes / no | Always |
| Office location | Short text | If “Is remote” is no |
| Start date | Date | Always |
| Pay basis | Short text | Always |
| Salary | Money | Always |
| Has bonus | Yes / no | Always |
| Bonus target | Short text | If “Has bonus” is yes |
| Has equity | Yes / no | Always |
| Equity amount | Money | If “Has equity” is yes |
| Vesting years | Number | If “Has equity” is yes |
| Benefits For each item: Item | Repeating group | Always |
| Pto days | Number | Always |
| Has background check | Yes / no | Always |
| Work country | Short text | Always |
| Employment terms | Long text | Always |
| Response deadline | Date | Always |
| Signatory name | Short text | Always |
| Signatory title | Short text | Always |
| Candidate full name | Short text | Always |
How to use it
Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
Get a finished Word file with your formatting intact, or print it to PDF.
Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.
Questions
Is this an employment contract?
No. It is an offer letter. Employment terms, at-will language and required notices depend on your country and state.
Can I reuse it for every hire?
Yes. Answer the questions for each candidate and download a finished letter in seconds; every draft is kept for later.
Is it really free?
Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.
Is my information uploaded anywhere?
No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.
Is this legal advice?
No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.
Clauses in this template, explained
Guide: How to write a job offer letter (with a free template)
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This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.