ClauseryFree 30-day notice to vacate letter template (Word)
A tenant's written notice to the landlord that they are moving out: the move-out date, whether the lease is ending or how many days' notice is given, optional co-tenants, a request for a move-out inspection, returning keys, and where to send the security deposit.
No sign-up. Your answers stay in your browser. Who it is for: Tenants and roommates leaving a rented home or apartment at the end of a lease or on a month-to-month tenancy.
Updated · Word (.docx) · Free to use and adapt
Need more than one? Download all 87 templates as one .zip file.
What is in the notice to vacate (tenant)
- Date, landlord and property address
- Move-out date
- End of lease, or the number of days' notice given
- Optional co-tenants who sign too
- Rent paid up to the move-out date
- Optional request for a move-out inspection
- Keys and other access devices returned
- Security deposit amount and forwarding address
- Contact details and signatures
Read the full template
This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.
[Notice date]
[Landlord name]
[Landlord address]
Re: Notice to vacate [Property address]
Dear [Landlord name],
This letter is my written notice that I will move out of [Property address] and end my tenancy on [Move out date]. My co-tenants, [Co tenant names], are also moving out and sign this notice with me.
My lease ends on [Lease end date], and I will not be renewing it.I am giving you [Notice days] days' notice, as my rental agreement requires. I will pay rent in full up to the move-out date.
Please let me know a time to inspect the property with me before I leave, so that we can agree on its condition.
I will return all keys and [Access devices] on or before [Move out date]. Please return my security deposit of [Deposit amount], with an itemized list of any deductions, to this forwarding address: [Forwarding address]
You can reach me at [Tenant phone] or [Tenant email]. Thank you for having me as a tenant.
Sincerely,
____________________________
[Tenant name]
____________________________ [Co tenant names]
The questions you answer
Clausery turns the template into a short questionnaire. Optional parts only appear when they apply.
| Question | Type | Asked when |
|---|---|---|
| Notice date | Date | Always |
| Landlord name | Short text | Always |
| Landlord address | Long text | Always |
| Property address | Long text | Always |
| Move out date | Date | Always |
| Has co tenants | Yes / no | Always |
| Co tenant names | Short text | If “Has co tenants” is yes |
| Is end of lease | Yes / no | Always |
| Lease end date | Date | If “Is end of lease” is yes |
| Notice days | Number | If “Is end of lease” is no |
| Include walkthrough | Yes / no | Always |
| Has access devices | Yes / no | Always |
| Access devices | Short text | If “Has access devices” is yes |
| Deposit amount | Money | Always |
| Forwarding address | Long text | Always |
| Tenant phone | Phone | Always |
| Tenant email | Always | |
| Tenant name | Short text | Always |
How to use it
Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
Get a finished Word file with your formatting intact, or print it to PDF.
Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.
Questions
How much notice does a tenant have to give?
Whatever the lease says. For a month-to-month tenancy, many US states require at least 30 days or one full rental period, and some count the notice from the next rent due date. Check your lease and your state or city rules before you send it.
How should I deliver the notice?
In the way the lease says notices must be given. If it does not say, hand it over or send it by a method with proof of delivery, such as certified mail, and keep a copy. Some leases also accept email.
Is this the same as an eviction notice?
No. This letter is from a tenant who is choosing to leave. A landlord who wants to end a tenancy usually has to use a formal notice with wording and timing set by law, so do not use this letter for that.
Is it really free?
Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.
Is my information uploaded anywhere?
No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.
Is this legal advice?
No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.
Guide: How to write a notice to vacate letter
Free tool: Deadline calculator: the date 30 or 60 days from today
Related templates
All 87 free templates
Business agreements
- Independent contractor agreement
- Statement of work
- Consulting agreement
- Service agreement
- Subcontractor agreement
- Memorandum of understanding (MOU)
- Letter of intent (business purchase)
- Partnership agreement
- Sales commission agreement
- Price quote
- Purchase order
- Equipment rental agreement
- Meeting minutes
- Board resolution
- Consignment agreement
Freelance contracts
- Web design contract
- Graphic design contract
- Photography contract
- Social media management contract
- Freelance writing contract
- Video production contract
- Virtual assistant agreement
- Event planning contract
- Personal training agreement
- Tutoring agreement
- Retainer agreement
- Photo and model release
- Cleaning services contract
- Nanny contract
- Catering contract
- Change order form
- Pet sitting agreement
- Coaching agreement
Loans and getting paid
Landlords and tenants
- Rental application
- Rent receipt
- Lease renewal letter
- Pet addendum
- Residential lease agreement
- Sublease agreement
- Move-in and move-out checklist
- Late rent notice
- Rent increase letter
- Security deposit return letter
- Roommate agreement
- Lease termination agreement
- Room rental agreement
- Rent payment plan agreement
- Landlord reference letter
NDAs, letters and sales
HR letters
- Employment agreement
- Employee warning letter
- Promotion letter
- Offer letter
- Employment verification letter
- Termination letter
- Reference letter
- Salary increase letter
- Internship offer letter
- Resignation letter
- Two weeks notice letter
- Severance agreement
- Job description
- Performance improvement plan
- Remote work agreement
This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.