ClauseryFree late rent notice template (Word)
A landlord's written reminder that rent is late: the rent and the date it was due, any partial payment, a late fee if the lease allows one, the total now due, a date to pay by and how, an optional offer to discuss a payment plan, and contact details.
No sign-up. Your answers stay in your browser. Who it is for: Landlords and property managers following up late or partly paid rent before it becomes a bigger problem.
Updated · Word (.docx) · Free to use and adapt
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What is in the late rent notice
- Date, tenant and property
- Rent due and the date it was due
- Optional partial payment received and the balance
- Optional late fee under the lease
- Total due, the date to pay by and how
- Optional offer of a payment plan
- Not a notice ending the tenancy
- Contact details and signature
Read the full template
This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.
[Notice date]
[Tenant names]
[Property address]
Re: Late rent notice
Dear [Tenant names],
Our records show that the rent of [Monthly rent] due on [Rent due date] for [Property address] has not been received in full. We received [Amount received], leaving [Amount unpaid] unpaid.
As your lease provides, a late fee of [Late fee amount] now applies. The total now due is [Total due].
Please pay the total due by [Due by date], by [How paid]. If you have already paid, please ignore this notice, and thank you.
If you are having trouble paying, please contact us before that date. We are willing to discuss a payment plan, which would need to be agreed in writing.
This is a reminder under your lease. It is not a notice ending your tenancy. If the rent remains unpaid, we may take further steps that your lease and the law allow.
If you have any questions, please contact [Landlord contact name] at [Landlord phone] or [Landlord email].
Sincerely,
____________________________
[Landlord name]
The questions you answer
Clausery turns the template into a short questionnaire. Optional parts only appear when they apply.
| Question | Type | Asked when |
|---|---|---|
| Notice date | Date | Always |
| Tenant names | Short text | Always |
| Property address | Long text | Always |
| Monthly rent | Money | Always |
| Rent due date | Date | Always |
| Is partial payment | Yes / no | Always |
| Amount received | Money | If “Is partial payment” is yes |
| Amount unpaid | Money | If “Is partial payment” is yes |
| Charges late fee | Yes / no | Always |
| Late fee amount | Money | If “Charges late fee” is yes |
| Total due | Money | Always |
| Due by date | Date | Always |
| How paid | Short text | Always |
| Offers payment plan | Yes / no | Always |
| Landlord contact name | Short text | Always |
| Landlord phone | Phone | Always |
| Landlord email | Always | |
| Landlord name | Short text | Always |
How to use it
Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
Get a finished Word file with your formatting intact, or print it to PDF.
Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.
Questions
Is a late rent notice the same as a pay or quit notice?
No. This is a reminder. A notice to pay rent or quit, the first formal step towards an eviction, has wording, timing and delivery rules set by state law, so use your state's official form or a lawyer for that.
Can I charge a late fee?
Only if the lease allows it, and within any limit set by law. Many states require a grace period or cap late fees, for example at a percentage of the rent. Check the rules where the property is.
When should I send it?
Soon after any grace period in the lease ends. A prompt, polite reminder resolves most late payments, and a written record helps if you need to take further steps.
Is it really free?
Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.
Is my information uploaded anywhere?
No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.
Is this legal advice?
No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.
Free tool: Deadline calculator: a pay-by date a set number of days away
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This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.