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Free tutoring agreement template (Word)

Reviewed by Clausery editors · · 3 min read

An agreement between a tutor and student (or parent/guardian for a minor) covering subject, session length/frequency, rate, location (in-person/online), payment terms, cancellation policy and progress expectations.

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A tutoring agreement clarifies expectations for private tutoring: subject(s), session length and frequency, rate per session, payment schedule, cancellation policy, location (in-person/online), what the student is expected to bring/do between sessions, and how progress is communicated.

For minor students, the parent/guardian signs; include a safety/conduct clause and clearly state tutoring does not guarantee grades — results depend on student effort.

What to include#

  • Tutor and client. Tutor name, subject expertise; student name and age; parent/guardian name (if minor); contact details.
  • Subject and sessions. Subject(s) and level (e.g. GCSE maths, SAT prep, university chemistry), session length (e.g. 60 or 90 minutes), frequency (weekly, twice-weekly), start date and engagement length.
  • Location and format. In-person address/online platform, who provides materials, tech requirements for online sessions, and parent observation policy (for minors).
  • Fees and payment. Hourly/session rate, payment schedule (per session, weekly, monthly in advance), accepted payment methods, late-payment fee, and package discounts.
  • Cancellation and expectations. Required cancellation notice (typically 24 hours), no-show/late-cancellation policy (session charged), student preparation expectations, parent communication/updates, and disclaimer that grades depend on student effort.

How to fill it in#

  1. Step 1: Run a diagnostic session

    Assess current level and agree specific goals before signing.

  2. Step 2: Set clear cancellation terms

    24-hour notice; last-minute cancellations/no-shows forfeit the session.

  3. Step 3: Agree on materials/platform

    State who provides textbooks, practice tests, online tools; confirm Zoom/Teams accounts for online sessions.

  4. Step 4: Be realistic about results

    Do not promise specific grades; frame progress around effort and measurable milestones.

  5. Step 5: Invoice on a schedule

    Bill weekly/monthly in advance to prevent collection issues; offer package discounts for block bookings.

Coaching agreement

For life/business/executive coaching.

Personal training agreement

Fitness-service agreement with similar structure.

Nanny contract

Another parent-signed agreement for services to children.

Independent contractor agreement

For tutors working through agencies or longer engagements.

Free contract templates

Full template library.

Questions

Do I need a DBS/background check?

For tutoring minors in many countries, a background check (DBS in UK) is expected/required by most parents even if not legally mandated.

Who provides materials?

Tutors often recommend a textbook and provide worksheets/practice tests; state in the agreement.

Do I guarantee grades?

No — make clear in the agreement that outcomes depend on student effort and practice between sessions.

Can a parent sit in?

Often yes, especially for younger students — state your policy; one-way observation is less disruptive than active participation.

What about make-up sessions?

Offer make-up sessions for cancellations with sufficient notice; last-minute cancellations are forfeited.

Browse all templates →

These are general templates, not legal or tax advice. Have anything unusual reviewed for your jurisdiction.

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