ClauseryFree tutoring agreement template (Word)
A tutoring agreement between a tutor and a parent covering subjects and goals, online or in-person sessions, hourly fees, cancellation, optional progress reports, safeguarding and academic honesty.
No sign-up. Your answers stay in your browser. Who it is for: Private tutors, tutoring businesses and parents arranging tutoring.
Updated · Word (.docx) · Free to use and adapt
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What is in the tutoring agreement
- Subjects, level and learning goals
- Sessions per week and session length
- Online platform or in-person location
- Hourly fee and invoicing
- Cancellation notice
- Optional progress updates
- Safeguarding: recording consent or an adult present; optional background check
- No completing graded work for the student
Read the full template
This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.
TUTORING AGREEMENT
This Tutoring Agreement is made on [Effective date] between [Tutor name] (the "Tutor") and [Parent name] (the "Parent") for tutoring of [Student name] (the "Student").
1. Subjects and goals
The Tutor will teach [Subjects] at [Grade level] level. The goals are: [Learning goals].
2. Sessions
The Tutor will provide [Sessions per week] sessions per week of [Session length] minutes each, online using [Video platform]at [Session location].
3. Fees
The fee is [Hourly rate] per hour, invoiced [Invoice frequency] and payable within [Payment days] days.
4. Cancellation
Sessions cancelled with less than [Cancellation hours] hours' notice are charged in full, unless the Student is ill.
The Tutor will send the Parent a [Report frequency] progress update.
5. Safeguarding and conduct
Online sessions will not be recorded without the Parent's written consent.A parent or another responsible adult will be available at the location during each session. The Tutor holds a current background check and will show it on request.
The Tutor will help the Student learn but will not complete graded work for them.
6. Term
This Agreement starts on [Start date] and continues until either party gives [Notice days] days' written notice.
7. Governing law
This Agreement is governed by the laws of [Governing law].
[Tutor name]: ____________________________
[Parent name]: ____________________________
The questions you answer
Clausery turns the template into a short questionnaire. Optional parts only appear when they apply.
| Question | Type | Asked when |
|---|---|---|
| Effective date | Date | Always |
| Tutor name | Short text | Always |
| Parent name | Short text | Always |
| Student name | Short text | Always |
| Subjects | Short text | Always |
| Grade level | Short text | Always |
| Learning goals | Short text | Always |
| Sessions per week | Short text | Always |
| Session length | Short text | Always |
| Is online | Yes / no | Always |
| Video platform | Short text | If “Is online” is yes |
| Session location | Short text | If “Is online” is no |
| Hourly rate | Money | Always |
| Invoice frequency | Short text | Always |
| Payment days | Number | Always |
| Cancellation hours | Number | Always |
| Include progress reports | Yes / no | Always |
| Report frequency | Short text | If “Include progress reports” is yes |
| Has background check | Yes / no | Always |
| Start date | Date | Always |
| Notice days | Number | Always |
| Governing law | Short text | Always |
How to use it
Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
Get a finished Word file with your formatting intact, or print it to PDF.
Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.
Questions
Why is the agreement with the parent?
When the student is a child, the parent or guardian is the one agreeing to the service and paying for it. For adult learners, change "Parent" to the student's name in the Word file.
Should I mention background checks?
Many parents ask. Switch on the clause if you hold a current check, such as a DBS certificate in the UK.
Is it really free?
Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.
Is my information uploaded anywhere?
No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.
Is this legal advice?
No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.
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This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.