ClauseryJob offer letter
A formal written offer of employment: role title, start date, salary, pay schedule, benefits, at-will status (US), contingencies and a deadline to accept.
No sign-up. Editable Word (.docx) or print to PDF. Your answers stay in your browser. Updated .
A job offer letter confirms in writing what was discussed verbally and is signed by the candidate to accept. Detailed terms belong in an employee handbook or employment agreement.
Keep it short: state the role, compensation, start date, contingencies and deadline to sign.
What to include#
- Role and start date. Job title, department, reporting manager, start date, status and work location.
- Compensation. Salary/hourly rate, pay frequency, bonus/commission and equity if offered.
- Benefits. High-level health, retirement, PTO, parental leave summary — reference plan documents for detail.
- Contingencies. Background check, drug test, references, I-9/right-to-work, signed employment agreement.
- At-will and deadline. At-will language for US roles; 3–7 day deadline to sign.
How to fill it in#
Step 1: Confirm verbally first
Extend a verbal offer before sending the letter.
Step 2: State compensation clearly
Salary/rate, pay schedule, signing/relocation bonus and first pay date.
Step 3: Name contingencies
Background check, references, right-to-work and drug tests.
Step 4: Add at-will and deadline
At-will language (US); 3–5 days to sign.
Step 5: Send and track
Email as PDF with Word attached; keep the signed copy in the employee file.
Related templates and guides
Questions
Binding?
Signed offer is a contract; US roles typically at-will. Contingencies must clear.
Need separate contract?
For most employees offer letter + handbook is enough.
Rescind signed offer?
Generally yes in at-will states; reliance claims possible.
Time to accept?
3–7 days standard.
Detail benefits?
Summary is enough; reference full plan documents.
These are general templates, not legal or tax advice. Have anything unusual reviewed for your jurisdiction.