ClauseryFree personal trainer contract template (Word)
A personal training agreement for session packages or pay-per-session, with a late cancellation rule, a health declaration, optional medical clearance, a plain statement of exercise risk and refund terms.
No sign-up. Your answers stay in your browser. Who it is for: Personal trainers, fitness coaches and small studios.
Updated · Word (.docx) · Free to use and adapt
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What is in the personal training agreement
- Session package with expiry, or price per session
- Session length and location
- Late cancellation rule
- Health declaration and optional doctor's clearance
- Exercise risk, without excluding liability the law does not allow
- No guaranteed results
- Refund or transfer of unused sessions
Read the full template
This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.
PERSONAL TRAINING AGREEMENT
This Personal Training Agreement is made on [Effective date] between [Trainer name] (the "Trainer") and [Client name] (the "Client").
1. Sessions
The Client buys a package of [Session count] sessions for [Package price], to be used within [Package weeks] weeks.Sessions cost [Session price] each. Each session lasts [Session length] minutes and takes place at [Training location].
2. Scheduling and cancellation
Sessions cancelled with less than [Cancellation hours] hours' notice count as used. If the Trainer cancels, the session will be rescheduled at no charge.
3. Health
The Client confirms that they know of no medical reason why they should not exercise, and will tell the Trainer about any injury, condition or medication that could affect training. Before the first session the Client will provide written clearance from a doctor.
4. Risk
The Client understands that exercise carries some risk of injury and agrees to follow the Trainer's instructions and stop if they feel unwell. Nothing in this Agreement limits the Trainer's liability for negligence where the law does not allow it to be limited.
5. Results
The Trainer will use reasonable skill and care but cannot guarantee any particular result.
6. Payment
Sessions and packages are paid in advance. If the Client cannot continue for medical reasons, unused sessions will be refunded.Packages are not refundable, but unused sessions can be transferred to another person with the Trainer's agreement.
7. Governing law
This Agreement is governed by the laws of [Governing law].
[Trainer name]: ____________________________
[Client name]: ____________________________
The questions you answer
Clausery turns the template into a short questionnaire. Optional parts only appear when they apply.
| Question | Type | Asked when |
|---|---|---|
| Effective date | Date | Always |
| Trainer name | Short text | Always |
| Client name | Short text | Always |
| Is package | Yes / no | Always |
| Session count | Number | If “Is package” is yes |
| Package price | Money | If “Is package” is yes |
| Package weeks | Number | If “Is package” is yes |
| Session price | Money | If “Is package” is no |
| Session length | Short text | Always |
| Training location | Short text | Always |
| Cancellation hours | Number | Always |
| Requires medical clearance | Yes / no | Always |
| Refund unused sessions | Yes / no | Always |
| Governing law | Short text | Always |
How to use it
Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
Get a finished Word file with your formatting intact, or print it to PDF.
Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.
Questions
Can I make clients waive all liability?
No. Most legal systems do not allow you to exclude liability for your own negligence causing injury, and trying to can undermine the whole clause. The template states the risks plainly instead.
Should I ask for medical clearance?
For clients with known conditions, injuries or who are returning to exercise, asking for a doctor's clearance is sensible. One question adds it.
Is it really free?
Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.
Is my information uploaded anywhere?
No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.
Is this legal advice?
No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.
Guide: Are liability waivers enforceable? What makes one hold up
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This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.