ClauseryFree photography contract template (Word)
A photography contract for events, portraits and commercial shoots, covering the date, location and hours, a booking retainer, delivery of edited images, optional prints and travel fees, cancellation, and personal or commercial usage rights.
No sign-up. Your answers stay in your browser. Who it is for: Wedding, event, portrait and commercial photographers.
Updated · Word (.docx) · Free to use and adapt
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What is in the photography contract
- Shoot description, date, location and hours of coverage
- Optional second photographer
- Number of edited images and delivery time
- Optional prints list
- Total fee, booking retainer and balance due date
- Optional travel fee
- Cancellation, rescheduling and what happens if the photographer cannot attend
- Copyright stays with the photographer; personal or commercial licence
- Optional portfolio use
Read the full template
This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.
PHOTOGRAPHY AGREEMENT
This Photography Agreement is made on [Effective date] between [Photographer name] (the "Photographer") and [Client name] (the "Client").
1. The shoot
The Photographer will photograph [Shoot description] on [Shoot date] at [Shoot location], providing [Coverage hours] hours of coverage with a second photographer.
2. What the Client receives
The Photographer will deliver about [Image count] edited digital images through an online gallery within [Delivery days] days of the shoot.
The package also includes the following prints:
- [Print quantity] × [Print size]
3. Fees and payment
The total fee is [Total fee]. A retainer of [Retainer amount] is due on booking to reserve the date, and the balance is due [Balance due days] days before the shoot. Travel beyond [Travel radius] is charged at [Travel rate].
4. Cancellation and rescheduling
If the Client cancels less than [Cancellation days] days before the shoot, the retainer is not refunded. The Photographer will try to accommodate a new date, subject to availability.
If the Photographer cannot attend because of illness or events beyond their control, they will try to arrange a suitable replacement; if they cannot, they will refund all payments received, and that refund is the limit of their liability.
5. Copyright and use of the images
The Photographer owns the copyright in the images. The Client may use the images for commercial purposes, limited to [Usage scope].The Client may print, share and post the images for personal, non-commercial use.
The Photographer may use selected images in their portfolio and marketing.
6. Governing law
This Agreement is governed by the laws of [Governing law].
[Photographer name]: ____________________________
[Client name]: ____________________________
The questions you answer
Clausery turns the template into a short questionnaire. Optional parts only appear when they apply.
| Question | Type | Asked when |
|---|---|---|
| Effective date | Date | Always |
| Photographer name | Short text | Always |
| Client name | Short text | Always |
| Shoot description | Long text | Always |
| Shoot date | Date | Always |
| Shoot location | Short text | Always |
| Coverage hours | Number | Always |
| Has second shooter | Yes / no | Always |
| Image count | Number | Always |
| Delivery days | Number | Always |
| Include prints | Yes / no | Always |
| Prints For each item: Print quantity, Print size | Repeating group | If “Include prints” is yes |
| Total fee | Money | Always |
| Retainer amount | Money | Always |
| Balance due days | Number | Always |
| Has travel fee | Yes / no | Always |
| Travel radius | Short text | If “Has travel fee” is yes |
| Travel rate | Money | If “Has travel fee” is yes |
| Cancellation days | Number | Always |
| Is commercial | Yes / no | Always |
| Usage scope | Long text | If “Is commercial” is yes |
| Portfolio use | Yes / no | Always |
| Governing law | Short text | Always |
How to use it
Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
Get a finished Word file with your formatting intact, or print it to PDF.
Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.
Questions
Who owns the copyright in the photos?
In most countries the photographer owns the copyright unless they sign it away. This template keeps copyright with the photographer and gives the client a personal or commercial licence, which is the usual arrangement.
Is the retainer refundable?
In this template the retainer is kept if the client cancels within the cancellation window, because the date was reserved for them. Consumer protection rules in some places limit non-refundable deposits, so check what applies to you.
Is it really free?
Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.
Is my information uploaded anywhere?
No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.
Is this legal advice?
No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.
Clauses in this template, explained
Guide: How to write a freelance contract: 10 clauses that prevent disputes
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This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.