ClauseryFree room rental agreement template (Word)
A room rental agreement for renting one room in a home: the room and shared areas, a fixed term or month to month, rent, deposit and an optional late fee, utilities included or split, house rules, guests, pets, access for repairs and moving out.
No sign-up. Your answers stay in your browser. Who it is for: Homeowners and head tenants renting a spare room, and lodgers who want the rent, bills and house rules agreed in writing.
Updated · Word (.docx) · Free to use and adapt
Need more than one? Download all 87 templates as one .zip file.
What is in the room rental agreement
- The room, optional furniture and the shared areas
- Optional parking
- Fixed term or month to month with notice
- Rent, due day, payment method and optional late fee
- Security deposit and its return
- Utilities included or a percentage share
- Quiet time, house rules, guests and pets
- Access for repairs, damage and moving out
Read the full template
This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.
ROOM RENTAL AGREEMENT
This Room Rental Agreement is made on [Agreement date] between [Owner name] (the "Owner") and [Tenant name] (the "Tenant") for a room in the home at [Property address] (the "Home").
1. The room and shared areas
The Tenant rents [Room description], furnished with [Furniture list], for their own use. The Tenant may also use these shared areas: [Shared areas]. The Tenant may park one vehicle at [Parking details].
2. Term
The Tenant moves in on [Move in date]. The agreement ends on [End date], unless both agree in writing to extend it.The agreement continues month to month, and either side may end it by giving [Notice days] days' written notice.
3. Rent and deposit
Rent is [Monthly rent] a month, due on day [Due day of month] of each month, paid by [Method of paying]. Rent paid more than [Late fee grace days] days late incurs a late fee of [Late fee amount], where the law allows. The Tenant pays a security deposit of [Deposit amount], which the Owner returns within the time the law requires after the Tenant moves out, less only lawful deductions with an itemized list.
4. Utilities
Rent includes these utilities: [Included utilities].The Tenant pays [Utility share percent]% of the household utility bills within [Utility payment days] days of being shown each bill.
5. House rules
The Tenant will keep the room and shared areas clean, respect quiet hours of [Quiet time], and follow these house rules: [House rules]. Guests may stay overnight for up to [Guest nights count] nights a month. Pets are allowed with the Owner's written approval.No pets are allowed. Smoking and vaping are not allowed inside the Home.
6. Access and repairs
The Owner may enter the room for repairs or inspections after giving at least [Entry notice hours] hours' notice, or at once in an emergency. The Tenant will report any damage or needed repairs promptly and pays for damage they or their guests cause beyond normal wear and tear.
7. Ending the agreement
When the agreement ends, the Tenant will remove their belongings, leave the room clean and return all keys. This agreement is governed by the laws of [Governing law]; where local rental law gives the Tenant more rights, that law applies.
Owner: ____________________________ Date: ______________
Tenant: ____________________________ Date: ______________
The questions you answer
Clausery turns the template into a short questionnaire. Optional parts only appear when they apply.
| Question | Type | Asked when |
|---|---|---|
| Agreement date | Date | Always |
| Owner name | Short text | Always |
| Tenant name | Short text | Always |
| Property address | Long text | Always |
| Room description | Long text | Always |
| Is furnished | Yes / no | Always |
| Furniture list | Short text | If “Is furnished” is yes |
| Shared areas | Short text | Always |
| Has parking | Yes / no | Always |
| Parking details | Long text | If “Has parking” is yes |
| Move in date | Date | Always |
| Is fixed term | Yes / no | Always |
| End date | Date | If “Is fixed term” is yes |
| Notice days | Number | If “Is fixed term” is no |
| Monthly rent | Money | Always |
| Due day of month | Short text | Always |
| Method of paying | Short text | Always |
| Has late fee | Yes / no | Always |
| Late fee grace days | Number | If “Has late fee” is yes |
| Late fee amount | Money | If “Has late fee” is yes |
| Deposit amount | Money | Always |
| Utilities included | Yes / no | Always |
| Included utilities | Short text | If “Utilities included” is yes |
| Utility share percent | Number | If “Utilities included” is no |
| Utility payment days | Number | If “Utilities included” is no |
| Quiet time | Short text | Always |
| House rules | Short text | Always |
| Guest nights count | Number | Always |
| Allow pets | Yes / no | Always |
| Entry notice hours | Number | Always |
| Governing law | Short text | Always |
How to use it
Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
Get a finished Word file with your formatting intact, or print it to PDF.
Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.
Questions
What is the difference between a room rental agreement and a lease?
A lease usually covers a whole home. A room rental agreement covers one room plus shared use of the kitchen, bathroom and living areas, and adds house rules for living together.
Is a room rental agreement legally binding?
Yes, if both sides sign it, though local rental law still applies and can give the renter rights the agreement does not mention, such as notice periods and deposit rules.
How should utilities be split?
Either include them in the rent, which is simpler, or agree a percentage of each bill. Say which bills are covered and how quickly the renter pays their share.
Is it really free?
Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.
Is my information uploaded anywhere?
No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.
Is this legal advice?
No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.
Guide: Renting a room in your home: what the agreement should say
Free tool: Prorated rent calculator: the rent for a first partial month
Related templates
All 87 free templates
Business agreements
- Independent contractor agreement
- Statement of work
- Consulting agreement
- Service agreement
- Subcontractor agreement
- Memorandum of understanding (MOU)
- Letter of intent (business purchase)
- Partnership agreement
- Sales commission agreement
- Price quote
- Purchase order
- Equipment rental agreement
- Meeting minutes
- Board resolution
- Consignment agreement
Freelance contracts
- Web design contract
- Graphic design contract
- Photography contract
- Social media management contract
- Freelance writing contract
- Video production contract
- Virtual assistant agreement
- Event planning contract
- Personal training agreement
- Tutoring agreement
- Retainer agreement
- Photo and model release
- Cleaning services contract
- Nanny contract
- Catering contract
- Change order form
- Pet sitting agreement
- Coaching agreement
Loans and getting paid
Landlords and tenants
- Rental application
- Rent receipt
- Lease renewal letter
- Pet addendum
- Residential lease agreement
- Sublease agreement
- Move-in and move-out checklist
- Late rent notice
- Notice to vacate (tenant)
- Rent increase letter
- Security deposit return letter
- Roommate agreement
- Lease termination agreement
- Rent payment plan agreement
- Landlord reference letter
NDAs, letters and sales
HR letters
- Employment agreement
- Employee warning letter
- Promotion letter
- Offer letter
- Employment verification letter
- Termination letter
- Reference letter
- Salary increase letter
- Internship offer letter
- Resignation letter
- Two weeks notice letter
- Severance agreement
- Job description
- Performance improvement plan
- Remote work agreement
This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.