ClauseryFree roommate agreement template (Word)
An agreement between people who share a rented home: each roommate's share of the rent, who pays the landlord, the deposit, utilities and other shared costs, quiet time, guests, cleaning, pets and smoking, notice before moving out, and house meetings.
No sign-up. Your answers stay in your browser. Who it is for: Roommates, housemates and friends sharing an apartment or house, whether or not they are all on the lease.
Updated · Word (.docx) · Free to use and adapt
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What is in the roommate agreement
- Roommates and each rent share
- Total rent, paid through one roommate or directly to the landlord
- Late fees caused by one roommate
- Security deposit shares and damage
- Utilities and shared costs, and who manages the bills
- Quiet time and overnight guests
- Cleaning of shared areas
- Pets and smoking
- Notice before moving out, with an optional replacement rule
- Optional house meetings and signatures
Read the full template
This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.
ROOMMATE AGREEMENT
This Roommate Agreement is made on [Agreement date] between the following people who share the home at [Property address] (each a "Roommate"):
Repeated for each roommate
- [Roommate name], who pays [Rent share] a month towards the rent
This agreement is between the Roommates only. It does not change the lease, and each Roommate remains responsible to the landlord as the lease says.
1. Rent
The total rent is [Total rent] a month. Each Roommate pays their share to [Collector name] by [Share due by] each month, and [Collector name] pays the landlord.Each Roommate pays their share directly to the landlord, on the date the lease requires. A Roommate who pays late covers any late fee the landlord charges because of it.
2. Security deposit
The security deposit of [Deposit amount] was paid [Deposit split terms]. When the landlord returns the deposit, it will be shared in the same way, after taking the cost of any damage caused by one Roommate out of that Roommate's share.
3. Utilities and shared costs
Shared household costs, including [Shared costs list], are split [Costs split]. [Bills manager name] will set up the accounts and tell each Roommate their share, which is due within [Bill payment days] days.
4. Living together
Quiet time is [Quiet period]. Overnight guests may stay no more than [Guest night limit] nights a month unless the other Roommates agree.
Cleaning of shared areas: [Cleaning plan]
Pets are allowed, if the lease permits, as follows: [Pet terms]No pets without the agreement of all the Roommates and the landlord.
Smoking is allowed only [Smoking areas], if the lease permits.No smoking or vaping inside the home.
5. Moving out
A Roommate who wants to leave before the lease ends will give the others at least [Move out notice days] days' written notice, and will keep paying their share of the rent until a replacement approved by the other Roommates and the landlord moves in, or the lease ends, whichever is earlier.
6. Disagreements
The Roommates will try to settle disagreements by talking to each other first, at a house meeting held [Meeting frequency].
Signed by the Roommates:
Repeated for each roommate
____________________________ [Roommate name] Date: ______________
The questions you answer
Clausery turns the template into a short questionnaire. Optional parts only appear when they apply.
| Question | Type | Asked when |
|---|---|---|
| Agreement date | Date | Always |
| Property address | Long text | Always |
| Roommates For each item: Roommate name, Rent share | Repeating group | Always |
| Total rent | Money | Always |
| Has rent collector | Yes / no | Always |
| Collector name | Short text | If “Has rent collector” is yes |
| Share due by | Short text | If “Has rent collector” is yes |
| Deposit amount | Money | Always |
| Deposit split terms | Long text | Always |
| Shared costs list | Short text | Always |
| Costs split | Short text | Always |
| Bills manager name | Short text | Always |
| Bill payment days | Number | Always |
| Quiet period | Short text | Always |
| Guest night limit | Short text | Always |
| Cleaning plan | Long text | Always |
| Allow pets | Yes / no | Always |
| Pet terms | Long text | If “Allow pets” is yes |
| Allow smoking | Yes / no | Always |
| Smoking areas | Short text | If “Allow smoking” is yes |
| Move out notice days | Number | Always |
| Must find replacement | Yes / no | Always |
| Include house meetings | Yes / no | Always |
| Meeting frequency | Short text | If “Include house meetings” is yes |
How to use it
Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
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Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.
Questions
Is a roommate agreement legally binding?
It can be, as an agreement between the roommates about things such as rent shares and bills. It does not change the lease with the landlord: if you are all on the lease, the landlord can usually still claim the full rent from any one of you.
Do we need one if we are all on the lease?
It still helps. The lease covers your relationship with the landlord; a roommate agreement covers how you split rent, bills and chores, and what happens if one of you leaves early.
What if a roommate wants to leave early?
The template sets a notice period and can require the roommate who leaves to keep paying their share until an approved replacement moves in. Check whether the landlord must approve a new tenant too.
Is it really free?
Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.
Is my information uploaded anywhere?
No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.
Is this legal advice?
No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.
Guide: What to include in a roommate agreement (free template)
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This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.