ClauseryFree salary increase letter template (Word)
A short letter confirming a pay rise: the old and new salary, the effective date, the first payslip that shows it, and an optional reason and new job title.
No sign-up. Your answers stay in your browser. Who it is for: Managers and HR teams running pay reviews.
Updated · Word (.docx) · Free to use and adapt
Need more than one? Download all 87 templates as one .zip file.
What is in the salary increase letter
- Current and new salary
- Effective date
- Optional reason for the increase
- Optional change of job title
- First pay date
- Confirmation that other terms are unchanged
Read the full template
This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.
SALARY INCREASE LETTER
[Letter date]
Dear [Employee first name],
I am pleased to confirm that your annual base salary will increase from [Current salary] to [New salary], effective [Effective date].
This increase recognises [Increase reason].
Your job title will also change to [New job title] from the same date.
All other terms of your employment remain unchanged. The new salary will appear in your pay from [First pay date].
Thank you for your continued contribution to [Company name].
Kind regards,
[Signatory name]
[Signatory title]
The questions you answer
Clausery turns the template into a short questionnaire. Optional parts only appear when they apply.
| Question | Type | Asked when |
|---|---|---|
| Letter date | Date | Always |
| Employee first name | Short text | Always |
| Current salary | Money | Always |
| New salary | Money | Always |
| Effective date | Date | Always |
| Has reason | Yes / no | Always |
| Increase reason | Long text | If “Has reason” is yes |
| Has title change | Yes / no | Always |
| New job title | Short text | If “Has title change” is yes |
| First pay date | Date | Always |
| Company name | Short text | Always |
| Signatory name | Short text | Always |
| Signatory title | Short text | Always |
How to use it
Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
Get a finished Word file with your formatting intact, or print it to PDF.
Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.
Questions
Should the letter explain the raise?
A short reason, such as a promotion or strong performance, is appreciated. It is optional.
Can I do a whole pay review at once?
Yes. Start one draft per employee from the same template; each takes about a minute.
Is it really free?
Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.
Is my information uploaded anywhere?
No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.
Is this legal advice?
No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.
Related templates
All 87 free templates
Business agreements
- Independent contractor agreement
- Statement of work
- Consulting agreement
- Service agreement
- Subcontractor agreement
- Memorandum of understanding (MOU)
- Letter of intent (business purchase)
- Partnership agreement
- Sales commission agreement
- Price quote
- Purchase order
- Equipment rental agreement
- Meeting minutes
- Board resolution
- Consignment agreement
Freelance contracts
- Web design contract
- Graphic design contract
- Photography contract
- Social media management contract
- Freelance writing contract
- Video production contract
- Virtual assistant agreement
- Event planning contract
- Personal training agreement
- Tutoring agreement
- Retainer agreement
- Photo and model release
- Cleaning services contract
- Nanny contract
- Catering contract
- Change order form
- Pet sitting agreement
- Coaching agreement
Loans and getting paid
Landlords and tenants
- Rental application
- Rent receipt
- Lease renewal letter
- Pet addendum
- Residential lease agreement
- Sublease agreement
- Move-in and move-out checklist
- Late rent notice
- Notice to vacate (tenant)
- Rent increase letter
- Security deposit return letter
- Roommate agreement
- Lease termination agreement
- Room rental agreement
- Rent payment plan agreement
- Landlord reference letter
NDAs, letters and sales
This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.