ClauseryFree virtual assistant contract template (Word)
A virtual assistant agreement with a task list, a monthly retainer of hours or an hourly rate, availability and response times, secure handling of logins, optional data handling terms, and notice to end.
No sign-up. Your answers stay in your browser. Who it is for: Virtual assistants, online business managers and the small businesses that hire them.
Updated · Word (.docx) · Free to use and adapt
Need more than one? Download all 87 templates as one .zip file.
What is in the virtual assistant agreement
- List of tasks
- Monthly retainer of hours, or an hourly rate
- Availability, time zone and response time
- Logins through a password manager; access removed at the end
- Optional personal data handling terms
- Client-paid software and approved expenses
- Independent contractor status
- Notice period and governing law
Read the full template
This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.
VIRTUAL ASSISTANT AGREEMENT
This Virtual Assistant Agreement is made on [Effective date] between [Assistant name] (the "Assistant") and [Client name] (the "Client").
1. Services
The Assistant will provide remote administrative support, including:
Repeated for each task
- [Task description]
2. Hours and fees
The Client books [Monthly hours] hours per month for [Monthly fee], invoiced in advance. Unused hours do not carry over; extra hours are charged at [Hourly rate] per hour.The Assistant charges [Hourly rate] per hour, invoiced [Invoice frequency]. Invoices are payable within [Payment days] days.
The Assistant is available [Availability] ([Time zone]) and will reply to messages within [Response hours] business hours.
3. Access and confidentiality
The Client will share logins through a password manager where possible. The Assistant will keep the Client's information confidential, use its access only to provide the services, and hand back or remove all access when this Agreement ends.
Where the Assistant handles personal data for the Client, it will do so only on the Client's instructions, keep it secure and delete or return it at the end of the engagement.
4. Tools and expenses
The Client provides any software subscriptions the work requires. Other expenses need the Client's approval in advance.
5. Independent contractor
The Assistant is an independent contractor, may work for other clients, and is responsible for their own taxes and equipment.
6. Term
This Agreement starts on [Start date] and continues until either party gives [Notice days] days' written notice.
7. Governing law
This Agreement is governed by the laws of [Governing law].
[Assistant name]: ____________________________
[Client name]: ____________________________
The questions you answer
Clausery turns the template into a short questionnaire. Optional parts only appear when they apply.
| Question | Type | Asked when |
|---|---|---|
| Effective date | Date | Always |
| Assistant name | Short text | Always |
| Client name | Short text | Always |
| Tasks For each item: Task description | Repeating group | Always |
| Is retainer | Yes / no | Always |
| Monthly hours | Number | If “Is retainer” is yes |
| Monthly fee | Money | If “Is retainer” is yes |
| Hourly rate | Money | Always |
| Invoice frequency | Short text | If “Is retainer” is no |
| Payment days | Number | Always |
| Availability | Short text | Always |
| Time zone | Short text | Always |
| Response hours | Number | Always |
| Include data processing | Yes / no | Always |
| Start date | Date | Always |
| Notice days | Number | Always |
| Governing law | Short text | Always |
How to use it
Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
Get a finished Word file with your formatting intact, or print it to PDF.
Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.
Questions
Retainer or hourly?
A retainer of monthly hours gives both sides predictable income and cost; hourly suits irregular work. One question switches between them.
What about client data?
If you handle customers' personal data, switch on the data handling clause. Some laws, such as the GDPR, require a written agreement covering this.
Is it really free?
Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.
Is my information uploaded anywhere?
No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.
Is this legal advice?
No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.
Guide: How to write a freelance contract: 10 clauses that prevent disputes
Related templates
All 87 free templates
Business agreements
- Independent contractor agreement
- Statement of work
- Consulting agreement
- Service agreement
- Subcontractor agreement
- Memorandum of understanding (MOU)
- Letter of intent (business purchase)
- Partnership agreement
- Sales commission agreement
- Price quote
- Purchase order
- Equipment rental agreement
- Meeting minutes
- Board resolution
- Consignment agreement
Freelance contracts
- Web design contract
- Graphic design contract
- Photography contract
- Social media management contract
- Freelance writing contract
- Video production contract
- Event planning contract
- Personal training agreement
- Tutoring agreement
- Retainer agreement
- Photo and model release
- Cleaning services contract
- Nanny contract
- Catering contract
- Change order form
- Pet sitting agreement
- Coaching agreement
Loans and getting paid
Landlords and tenants
- Rental application
- Rent receipt
- Lease renewal letter
- Pet addendum
- Residential lease agreement
- Sublease agreement
- Move-in and move-out checklist
- Late rent notice
- Notice to vacate (tenant)
- Rent increase letter
- Security deposit return letter
- Roommate agreement
- Lease termination agreement
- Room rental agreement
- Rent payment plan agreement
- Landlord reference letter
NDAs, letters and sales
HR letters
- Employment agreement
- Employee warning letter
- Promotion letter
- Offer letter
- Employment verification letter
- Termination letter
- Reference letter
- Salary increase letter
- Internship offer letter
- Resignation letter
- Two weeks notice letter
- Severance agreement
- Job description
- Performance improvement plan
- Remote work agreement
This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.