ClauseryFree video production contract template (Word)
A video production contract listing each video with its length and format, the shoot and delivery dates, edit rounds, deposit and expenses, who owns the final videos and the raw footage, and cancellation terms.
No sign-up. Your answers stay in your browser. Who it is for: Videographers, video editors and small production companies.
Updated · Word (.docx) · Free to use and adapt
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What is in the video production contract
- Project and a list of videos with length and format
- Pre-production, filming, first cut and final delivery dates
- Edit rounds and hourly rate for extra edits
- Total fee, optional deposit and payment terms
- Optional expenses at cost with an approval limit
- Music licences, releases and client permissions
- Client owns final videos; raw footage delivered or kept
- Optional portfolio use and cancellation terms
Read the full template
This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.
VIDEO PRODUCTION AGREEMENT
This Video Production Agreement is made on [Effective date] between [Producer name] (the "Producer") and [Client name] (the "Client").
1. Project
The Producer will produce [Project description], delivering the following videos:
Repeated for each video
- [Video title]: [Video length], [Video format]
2. Schedule
Pre-production begins on [Start date] and filming takes place on [Shoot date]. The Producer will deliver a first cut within [First cut days] days of filming and the final videos by [Delivery date].
3. Revisions
The fee includes [Revision rounds] rounds of edits to the first cut. Further edits are charged at [Hourly rate] per hour.
4. Fees and expenses
The total fee is [Total fee]. A deposit of [Deposit amount] is due on signing to secure the dates. Invoices are payable within [Payment days] days.
Travel, equipment hire, location fees and talent are charged at cost with receipts. Any single expense over [Expense limit] needs the Client's approval first.
5. Music, people and locations
The Producer will use properly licensed music and obtain releases from anyone it casts. The Client is responsible for permissions for its own premises, staff and materials shown in the videos.
6. Ownership
On payment in full, the Client owns the final edited videos. The Producer will also deliver the raw footage.The Producer keeps the raw footage for [Footage retention months] months and can supply it for an additional fee.
The Producer may show the finished videos in its portfolio once the Client has published them.
7. Cancellation
If the Client cancels less than [Cancellation days] days before filming, the deposit is not refunded and the Client pays any costs already committed.
8. Governing law
This Agreement is governed by the laws of [Governing law].
[Producer name]: ____________________________
[Client name]: ____________________________
The questions you answer
Clausery turns the template into a short questionnaire. Optional parts only appear when they apply.
| Question | Type | Asked when |
|---|---|---|
| Effective date | Date | Always |
| Producer name | Short text | Always |
| Client name | Short text | Always |
| Project description | Long text | Always |
| Videos For each item: Video title, Video length, Video format | Repeating group | Always |
| Start date | Date | Always |
| Shoot date | Date | Always |
| First cut days | Number | Always |
| Delivery date | Date | Always |
| Revision rounds | Short text | Always |
| Hourly rate | Money | Always |
| Total fee | Money | Always |
| Has deposit | Yes / no | Always |
| Deposit amount | Money | If “Has deposit” is yes |
| Payment days | Number | Always |
| Include expenses | Yes / no | Always |
| Expense limit | Short text | If “Include expenses” is yes |
| Include raw footage | Yes / no | Always |
| Footage retention months | Number | If “Include raw footage” is no |
| Portfolio use | Yes / no | Always |
| Cancellation days | Number | Always |
| Governing law | Short text | Always |
How to use it
Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
Get a finished Word file with your formatting intact, or print it to PDF.
Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.
Questions
Who owns the raw footage?
In this template the client owns the final edited videos once paid, and you choose whether raw footage is included or kept by the producer for a set period and available for a fee.
How do I handle expenses?
Switch on the expenses clause to charge travel, equipment hire, locations and talent at cost with receipts, with client approval needed above a limit you set.
Is it really free?
Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.
Is my information uploaded anywhere?
No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.
Is this legal advice?
No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.
Guide: How to write a freelance contract: 10 clauses that prevent disputes
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This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.