ClauseryGraphic design invoice template
Design work is usually priced per project, with extra revision rounds and files on top. This template starts with a project fee, an extra round, source files and stock licences.
Opens with the lines below already in. Add your prices; the subtotal, tax and total are calculated, and your next invoice starts with your business details and the next number.
No sign-up. Your answers stay in your browser. Who it is for: Freelance graphic designers, illustrators and small studios. · Updated
Example: a graphic design invoice
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Logo and brand identity (project fee) | 1 | $1,800.00 | $1,800.00 |
| Additional revision round | 1 | $150.00 | $150.00 |
| Print-ready files and source files | 1 | $250.00 | $250.00 |
| Stock image licences | 1 | $45.00 | $45.00 |
| Subtotal | $2,245.00 | ||
What to put on a graphic design invoice
Every invoice needs your details, the client's, an invoice number, the date, what you charged and when payment is due (see how to write an invoice). For graphic design work, also:
- The project name and the deliverables, matching your quote.
- Extra revision rounds beyond those agreed, each on its own line.
- Source files, if you charge separately for them or for transferring copyright.
- Stock images or fonts you licensed for the client.
Getting paid
- A 50% deposit before you start and the balance before final files is a common split for design projects.
- Transfer copyright or release source files when the final invoice is paid, and say so in your contract.
- If a client cancels mid-project, a kill fee in your contract covers the work already done.
Before the work: the paperwork
An invoice is easier to get paid when it points back to something the client signed. Use the free graphic design contract to agree the price, scope and payment terms first, and the price quote or the statement of work when you need them.
Guide: What is a kill fee? How to set one in a freelance contract
Free tool: Freelance rate calculator, to work out what to charge.
Questions
When should a designer send the final invoice?
When the final designs are approved, and before you send the final files. Payment first, files second keeps things simple.
Should I charge for source files?
Many designers do, or include them only in a higher package. Whatever you choose, write it in the contract and show it on the invoice.
What is a kill fee?
A fee paid if the client cancels the project partway through, so you are paid for the work done. Clausery has a guide to kill fees.
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General information, not legal or tax advice. Rules on what an invoice must show vary by country and trade; check yours.