ClauseryPersonal training invoice template
Personal trainers sell sessions, packages and plans. This template starts with training sessions, a training and nutrition plan and a missed-session line.
Opens with the lines below already in. Add your prices; the subtotal, tax and total are calculated, and your next invoice starts with your business details and the next number.
No sign-up. Your answers stay in your browser. Who it is for: Personal trainers, coaches and small studios billing clients directly. · Updated
Example: a personal training invoice
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Personal training session | 8 | $60.00 | $480.00 |
| Training and nutrition plan | 1 | $120.00 | $120.00 |
| Missed session (under 24 hours notice) | 1 | $30.00 | $30.00 |
| Subtotal | $630.00 | ||
What to put on a personal training invoice
Every invoice needs your details, the client's, an invoice number, the date, what you charged and when payment is due (see how to write an invoice). For personal training work, also:
- The sessions covered with their dates, or the package and how many sessions remain.
- Plans or programmes you wrote as separate lines.
- Missed sessions charged under your cancellation policy.
- The client's name as it should appear for any reimbursement claim.
Getting paid
- Packages paid in advance are the norm and avoid chasing single sessions.
- Write your cancellation notice period in your training agreement and apply it consistently.
- Some clients claim training costs through work or insurance schemes; a clear invoice and receipt helps them.
Before the work: the paperwork
An invoice is easier to get paid when it points back to something the client signed. Use the free personal training agreement to agree the price, scope and payment terms first, and the liability waiver or the payment receipt when you need them.
Guide: Are liability waivers enforceable? What makes one hold up
Questions
Should I sell packages or single sessions?
Packages paid up front are easier to manage and commit the client. Invoice the package, then track sessions used.
Can I charge for a missed session?
If your agreement has a cancellation policy, yes. Bill it with the date of the missed session.
Do I need a waiver?
Many trainers have new clients sign a liability waiver and health questionnaire. Clausery has a free liability waiver template.
Invoice templates for other trades
- Contractor invoice template
- Handyman invoice template
- Cleaning invoice template
- Landscaping and lawn care invoice template
- Photography invoice template
- Video production invoice template
- Graphic design invoice template
- Web design invoice template
- Consulting invoice template
- Freelance writing invoice template
- Tutoring invoice template
General information, not legal or tax advice. Rules on what an invoice must show vary by country and trade; check yours.