ClauseryLandscaping and lawn care invoice template
Lawn care is billed by the visit and landscaping by the job plus materials. This template starts with mowing visits, trimming, supplied materials and green waste removal, and works out the total.
Opens with the lines below already in. Add your prices; the subtotal, tax and total are calculated, and your next invoice starts with your business details and the next number.
No sign-up. Your answers stay in your browser. Who it is for: Lawn care and garden maintenance businesses, landscapers and tree and hedge services. · Updated
Example: a landscaping invoice
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Lawn mowing and edging (visits) | 4 | $45.00 | $180.00 |
| Hedge and shrub trimming | 1 | $120.00 | $120.00 |
| Mulch, soil or plants (supplied) | 1 | $180.00 | $180.00 |
| Green waste removal | 1 | $60.00 | $60.00 |
| Subtotal | $540.00 | ||
What to put on a landscaping invoice
Every invoice needs your details, the client's, an invoice number, the date, what you charged and when payment is due (see how to write an invoice). For landscaping work, also:
- The visits covered, with their dates, for regular mowing and maintenance.
- Materials you supplied (mulch, soil, plants, gravel) as separate lines, with quantities.
- Waste removal and tipping charges on their own line.
- The property address, if it differs from the billing address.
Getting paid
- Seasonal contracts are often billed monthly at a flat rate; one-off landscaping jobs with a deposit up front and the balance on completion.
- Ask for a deposit before buying plants or hard materials for a bigger job.
- Note the next scheduled visit on the invoice; it doubles as a reminder.
Before the work: the paperwork
An invoice is easier to get paid when it points back to something the client signed. Use the free service agreement to agree the price, scope and payment terms first, and the price quote or the equipment rental agreement when you need them.
Questions
Should I invoice per visit or monthly?
Monthly invoices listing each visit are easier for regular clients. One invoice per visit suits occasional work.
How do I bill materials for a landscaping job?
List each material with its quantity. If you mark materials up, make sure your quote or agreement said so.
Can I take a deposit?
Yes. For larger jobs a deposit before you order materials is common. Show it on the final invoice as an amount already paid.
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General information, not legal or tax advice. Rules on what an invoice must show vary by country and trade; check yours.