Free change order form template (Word)

A change order that records a change to a signed contract: the original contract and project, what is being added, removed or changed, the price increase or decrease and new total, any new completion date, and both signatures before work starts.

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Does the maths for you: fill it in online and the price change and new contract price are calculated as you type.

No sign-up. Your answers stay in your browser. Who it is for: Contractors, freelancers, agencies and their clients who need to agree extra work or a change in scope without rewriting the contract.

Updated 6 October 2026 · Word (.docx) · Free to use and adapt

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What is in the change order form

Change order number, date and project
The original contract and parties
Description of the change
List of change items with amounts
Price increase or decrease and new total
Optional payment terms for the change
Schedule change and new completion date
Everything else unchanged; signatures before work starts

First page of the free change order form template for Word

Read the full template

This is the complete wording. [Labels] are filled in from your answers, and highlighted text only appears when it applies; hover over it to see when.

CHANGE ORDER

Change order number: [Change order number]

Date: [Change order date]

Project: [Project name]

Original contract: [Original contract name], dated [Original contract date], between [Provider name] (the "Provider") and [Client name] (the "Client").

1. The change

[Change description]

This change order adds, removes or changes the following:

Repeated for each change

[What changes]: [Price of this change]

2. Price

The contract price was [Contract price before this change]. This change increases it by [Price change].This change decreases it by [Price change]. The new total contract price is [New contract price]. The change is paid as follows: [Payment terms for change].It is invoiced and paid on the same terms as the original contract.

3. Schedule

The completion date moves from [Original completion date] to [New completion date].The schedule does not change.

4. Everything else stays the same

Except as set out in this change order, the original contract and any earlier change orders stay in full force. Work on this change starts only once both parties have signed.

Provider: ____________________________ Date: ______________

Client: ____________________________ Date: ______________

The questions you answer

Clausery turns the template into a short questionnaire. Optional parts only appear when they apply, and anything marked Calculated for you is worked out from your other answers.

Question	Type	Asked when
Change order number	Short text	Always
Change order date	Date	Always
Project name	Short text	Always
Original contract name	Short text	Always
Original contract date	Date	Always
Provider name	Short text	Always
Client name	Short text	Always
Change description	Long text	Always
Change items For each item: What changes, Price of this change	Repeating group	Always
The price goes up (untick if it goes down)	Yes / no	Always
Price change	Calculated for you	Always
Contract price before this change	Money	Always
New contract price	Calculated for you	Always
The change is paid differently from the contract	Yes / no	Always
Payment terms for change	Long text	If “The change is paid differently from the contract” is yes
The completion date changes	Yes / no	Always
Original completion date	Date	If “The completion date changes” is yes
New completion date	Date	If “The completion date changes” is yes

How to use it

Open it
Click Fill it in now. The template opens in Clausery with its questionnaire ready.
Answer the questions
Work through the sections. Drafts save as you type, on your device.
Download the document
Get a finished Word file with your formatting intact, or print it to PDF.

Prefer to start from your own wording? Download the Word file, edit it, keep the {tags}, and upload it to Clausery. See the template syntax.

Questions

What is a change order?

A short signed document that changes the scope, price or schedule of an existing contract, so both sides agree the extra work and its cost before it is done.

When should I use a change order?

Whenever the client asks for something outside the agreed scope, or the work changes enough to affect the price or deadline. Agreeing it first avoids disputes at invoice time.

Does a change order replace the contract?

No. It changes only what it says; the rest of the original contract and earlier change orders stay in force.

Is it really free?

Yes. The download is free, and filling it in with the Clausery app is free too, with unlimited documents. Library templates never count towards a plan limit, and no account or card is needed.

Is my information uploaded anywhere?

No. Clausery runs entirely in your browser. Your answers and the finished document are created and stored on your own device.

Is this legal advice?

No. These are general samples. Laws differ between countries and states, so have the wording reviewed for your situation before you rely on it.

Guide: What is a change order? How to handle scope changes

Free tool: Deadline calculator: a new completion date a set number of days away

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This template is a general sample and not legal advice. Laws vary by jurisdiction; have it reviewed before use.